Finance Operation Specialist

We are looking for a disciplined, consistent and responsible individual for the position of Finance Operation Specialist. The main focus of this role is on driving financial operational matters, following up on documents, contracts, checks and interacting with internal teams and business partners.

The selected individual must have the ability to perform field work, continuous follow-up, coordination between teams and accurate recording of information in relevant systems.

Responsibilities

Collecting cost invoices, financial documents and related documents from various units and stakeholders

Registering invoices and documents in relevant systems and following up on the approval process until payment

Physically delivering documents, checks, contracts and other financial or legal documents to business partners

Receiving or delivering checks from/to customers, partners or other stakeholders according to established processes

Following up on matters related to the preparation of contracts in interaction with the legal team and other relevant teams

Promoting the contract signing process, including coordinating with internal and external signatories

Sending copies of contracts, invoices or other related documents to relevant brands, partners or teams

Preparing and submitting monthly reports on activities, status of follow-ups, documents delivered and ongoing cases

Following up on financial administrative and operational affairs until the final result is achieved

Ensuring the correct maintenance, delivery and registration of documents in accordance with the company's financial and legal processes

Requirements and skills

Minimum qualification Bachelor's degree in finance, accounting, management or related fields

Related work experience in the field of financial operations, accounting, education, administrative affairs or document tracking

Basic familiarity with financial concepts, invoices, contracts, checks and payment processes

Ability to perform in-person tasks and visit companies, business partners or customers

High accuracy in registering, reviewing and delivering documents

Regular follow-up and high responsibility until the work is finalized

Appropriate communication skills for interacting with internal teams, business partners, customers and brands

Ability to work with internal systems, Excel and reporting tools

Reliability in maintaining and moving financial documents, contracts and checks

Having a motorcycle and a license is mandatory.

Behavioral Competencies

High order and accuracy

Continuous follow-up and results-oriented

Responsibility and trustworthiness

Ability to communicate effectively

Flexibility in performing field work

Ability to manage multiple tasks simultaneously

Respect for the confidentiality of financial and contractual information

Considered an advantage

Previous experience in similar roles such as a tax preparer, financial operations expert, financial administrative expert or operational accountant

Familiarity with legal processes related to contracts

Experience working with large companies, brands or multiple business partners

Familiarity with payment, receipt and delivery processes of checks