Management
 Guiding and helping internal audit Managers and Assistant Managers to ensure accomplishment of their objectives and daily tasks in the most effective and efficient way
 Managing the departmental team in a way to utilize the resources in an efficient and economical manner as per the approved audit plan
 Participate in various committees / teams relating to different departments in order to support development of new policies / procedures and bringing improvements in the operations
Budgets and Plans
 Assisting BG director in preparing and managing department budgets and team Management (TMS)
 Report risk assessment and risk identification process and documentations to BG director
 Develop risk based annual internal audit plan by providing insights and updates on BU risk environment
 Propose allocation for BU resources to BG Director of IA
 Planning & allocating the timing of each assignment as well as team members’ audit hours’ availability within the Audit Plan and submit for BG IA Director approval.
Policies, Systems, Processes & Procedures
 Review the established systems to ensure compliance with policies, plans, procedures, laws and regulations which could have a significant impact on operations and report to BG IA director
 Identifying process changes using various techniques in order to weigh the impact and probability of risk factors according to its significance to the overall objectives of the process and evaluate separately the entity process risk scoring
 Monitor day to day basis the progress and rating of each project
 Develop internal audit procedures for BU
Job Specific Accountability 1
 Individual IA assignments planning, executing, supervising and reviewing regarding financial / operational internal audit assignments
 Make written recommendations to process owners to increase efficiency and/or effectiveness of the control systems of functions reviewed
 Reviewing the control weaknesses and suggesting the required improvements
 Regular meetings with BLT members to ensure recommendation are well reviewed and are in action
Job Specific Accountability 2
 Discussing and assisting BG director for review of audit findings as part of fieldwork for complex assignments
 Driving the implementation of necessary actions by obtaining the relevant commitments from management
Job Specific Accountability 3
 To perform ad hoc investigations and reviews at the request of the SFC Head of IA and BG IA director
 Preparing comprehensive audit reports for different types of assignments and sharing them with BG IA director for their review and necessary action.
Standards & Regulations
 Assisting and discussing with BG director for following the standards of IPPF
Organization Structure
 Consider staff development needs - training, continuous professional development and succession planning
 Assisting BG director in evaluating staff expertize in different areas to ensure maximum utilization
Continuous Improvement
 Support BU management, BLT and bellow lines, by
 Achieving the predefined departmental objectives
 Individual objectives, training and development plans in place for all direct reports
 Frequency of feedback & appraisal meetings
 Frequency of internal controls awareness training workshops
 Budgets and plans are prepared timely and accurately in line with the annual budget parameters and timescales
 Actual variance versus budget
 Compliance of the existing policies, plans, procedures with the laws and regulations
 Feed backs received from business owners
 Compliance with procedural and legislative requirements
 Individual objectives, training and development plans in place for all direct reports
 Internal audit reports
 Improvements in different functions / departments
 Feedback received from management regarding the effectiveness of policies and procedures communications.
 Efficiency of the IA plans and delivery of outputs
 Number and quality of reports in line with corporate expectations and implemented
 Relevant commitments made by management regarding implementation of IA recommendations identified in issue tracking reviews
 Sufficiency / completeness of working paper files archived for each assignment
 All reports are prepared timely and accurately and meet company policies and requirements
 Compliance with regulations and effective implementation of standards
 Organization structures are defined, approved, in place and implemented
 Efficiency of the departments and delivery of outputs
 Number and quality of improvements are in line with corporate expectations and implemented
recommending ways to be in conformity with HQ requirement and bridge identified gaps.
Process Universe
 Attend related workshops required to gain understanding of the processes with concerned BLT members
 Identifying process owners and provide insights on their role
 Review updated process universe on annual basis and provide coaching and guidelines to IA manager and IA assistant manager
 Rate identified processes based on different criteria as part of developing process universe
 Prepare draft process universe after incorporating all updates
Process prioritization
 Arrange meeting with BLT members to discuss the significance of various processes on BU level to understand their complexities in order prioritize them based on the risk factors
Development of Annual Audit Plan
 Based on available audit resources and proposed area of coverage develop detailed time plan required to conduct the annual audit plan
 contact BU GM and BLT members to get their feedback and concerns on the areas to be incorporated in the audit plan
 Review and analysis the feedback and concerns received from BU BLT for IA BG director alignment
 Defining Audit objectives for all assignment included in the audit plan
Execution of Annual Audit Plan
 Review and issue of Audit engagement commencement letters
 Conducting a kick of meeting with concerned BLT member and relevant process owner before the start-up of audit engagement.
 Oversight the business understanding documentation process for BG-IA director alignment and approval
 Conduct a detailed risk assessment process
 Evaluating the efficiency and effectiveness of current controls to determine if those controls can truly mitigate the risks that can threaten the Company
 Preparing audit program for the approval of BG IA director and design audit steps based on Business Process Understanding (BPU)
 Review the audit samples to ensure adequacy, quality and compliance with IA sampling criteria
 Validate identified audit issues and recommendations for BG IA director review
 Discuss audit findings and recommendations with concerned BU BLT
 Develop meaningful and practical audit recommendations and guidance to clients with respect to improving the effectiveness of risk management, control and governance processes over their operations
 Prepare brief of identified audit gaps/matters for BG-IA director review before sharing draft report for management feedback and comments.
 Arrange and conduct a wrap up meeting with BLT and relevant process owners to discuss the audit finding and agree on management corrective actions
Issue Tracking Program
 Review follow-up audit procedures to appraise the adequacy of the corrective action taken in order to improve deficient conditions
 follow up with BU BLT to close all pending high matters on a monthly basis
 Validate corrective action and related documentation submitted by relevant process owners
 Review gap-wise aging report for open and closed high matters
Maintain audit automation and Electronic working paper system
 Application and understanding of different segments of audit automation, EWP and IA management software
 Reviewing projects in EWP (Electronic Work Paper) as part of fieldwork made by BU IA team.
 Coaching of BU IA team members.
 Ensures that all audit findings, exceptions and proposed adjustments in working papers are adequately documented
 Ensure clearance of BG IA director coaching notes
Others
 Perform Flash reviews and value addition tasks based on the directives of HQ/BG Head of IA
 Review the monthly Sing-off information of the BU and report unusual deviations.
 To prepare the Executive reports following issuance of limited review audits for the review of BG-IA director
 Reporting the risk profile of audit observations to BG-IA director on regular basis.
 Review of recap of identified issues/gaps on annual basis classified by process owners/department.
 Provide BG IA director with necessary summary of identified high matters following issuance of an audit report.