Job Description
- Manage and analyze all incoming and outgoing communication and prepare summary briefs and reports. 
- Follow up management decisions with related parties and perform necessary coordination. 
- Assist in the preparation of presentations and minute taking. 
- Follow up actions of meetings and prepare regular progress reports for management. 
- Maintain corporate files, prepare letters, reports and correspondences in professional way.
- Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
- Conduct research, compile data, and prepare papers for consideration and presentation. 
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Schedule executive meetings including: preparing agendas, MOM's and future follow-ups, arrange meetings and appointments with customers and suppliers, and prepare agendas for Management & executive meetings.
- Perform travel arrangements (visa/hotel/ticket/etc) and the manage the schedule

Requirements
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
- University degree, preferably BS in Language or in Management
- German proficiency (writing, listening, speaking and reading) & English fluency.
- Excellent in MS Office (Word, Excel,..)
- Minimum 2 years of related on-the-job experience (working experience as personal assistant to General Manager, executive secretary, office assistant)
- Being very precise, responsible & good team player
- Effective communication and Excellent Public relations
- Ability to co-ordinate multiple activities
- Excellent team player and high degree of interpersonal and presentation skills.