Sales Coordinator

Job Purpose:
The incumbent will be responsible for managing sales and warehouse related data/reports of JTI office and assisting supervisors in terms of communication of trade marketing & sales activities, monitoring project execution or result delivery and maintaining related data- base and preparing appropriate reports.

Areas of Responsibility:
Reports and documentation:
Ensure proper data collection, entry, and database maintenance related to sales and marketing activities. Preparing related reports and standard documentation. This would be achieved through:
- Customer data entry and updating including basic info, zone assignment, DU info, sales data, classification, feedback report.
- Prepare sales report including distribution reports, sales trend (Retail & WS)
- Implement Panorama related tasks like tablet synchronization, reporting system errors, communicate tools problems and follow up for solving issues.
- Entering Display units data, updating DU info, prepare related reports.
- Prepare ad hoc projects reports including brand launches, coverage studies.
- Implement documentation of sales and marketing related documents such as: GAI receipts, customer forms, display unit forms, contracts and etc. based on standards.

Warehouse and trade marketing related tasks:
- Ensure right level of warehouse processes implementation including:
- Receiving, transferring, maintaining stock with defined documents.
-Documenting all warehouse transactions based on standards. 
- Prepare warehouse reports on weekly and monthly basis including stock take, inventory report, aging report, etc. report and follow up warehouse discrepancies. 
- Prepare ad hoc report based on logistics and warehouse department requirements.
- Ensure all warehousing stock principles are fully applied. 
- Follow up warehouse transaction versus consumption and report discrepancies. 
- Receiving all consumption receipt and check receipt validity (signature, date,).
- Preparing consumption report as instruction in a timely manner.
- Scope of this responsibilities depends on employee work city.

Other admin tasks:
- Prepare fleet, EHS, admin reports align with his/her line manager.
- Support team with travel arrangement if needed.
- Petty cash: this includes cash request, petty cash reports and invoice tracking to ensure that all supporting documents are correct and are based on finance defined standard.  

Coordination:
- Carrying out administrative tasks such as maintaining and archiving documents, both in hard and soft copies, Entering data, processing information with the alignment of Regional Manager and other relevant stakeholders.
- Collaborate with team and other departments as to ensure that the sales and marketing activities are integrated and aligned with standards.

Candidate profile:
- Education: 
Minimum high school Diploma and university degree can be an advantage

Work Experience and Competencies: 
- Minimum 2 years of experience in Sales or Administrative role related to sales.

·    Languages and Computer Skill:
Full command of English both written and spoken.

Other skills:
·    Proficient in Word, Excel, and PowerPoint.
·    Organized / high level of administration ability for managing paperwork effectively.
·    Ability to perform under stressful situation.
·    Strong communication & team-work skills.