Qualifications

• Experience in Purchase administration with past work experience in Purchase dept in Shipping.
• Knowledge of vessels’ particulars and their trade.

Responsibilities

• Maintain check list of periodic reporting due from vessel. Verify from ships file for overdue reports - query vessels for abnormal delays.
• Ensure that all activities are undertaken in compliance with the Company policies, standards, and procedures.
• Ensure that the Purchasing Department meets its internal and external Customers’ expectations and internally agreed KPI’s.
• Maintain files for indents/quotation/invoices as per department policy.
• Scrutinize all invoices. Input all invoices data in computer. Present invoices to Superintendent/General Manager for approval. Ensure Accounts receive sufficient notice and approved invoice well before payment due date. Keep record of all accrued costs. Follow up with Accounts for payment of overdue invoices.
• Receive and keep up to date inventories in office for Deck/Engine/Galley.
• Scrutinize quotations. Get the approval from/through Tech superintendent & place the order.
• Arrange supply of Lubricating oils/Chemicals/Gases/Unitor product and Paints at ports with competitive prices.
• Maintain files for spare parts inventories received from ship.
• Develop and maintain a good and mutually beneficial relationship with key suppliers and contractors.
• Requirement from ships
• Check allotted vessels inventory record.
• Check & verify the requisition received from vessel is correct.
• Draft letters/telex to suppliers for Quotes compare quotes, prepare comparison lists & get approval from Superintendent. Place orders ensuring spares are from authentic source.
• Delivery of Spares/Stores to Ships - Record status and follow up each requisition till delivery.
• Wherever possible consolidate supply of spares for delivery to ship to save on transportation costs.