About the role:
An Office Coordinator in Bugloos ensures the smooth daily operations of an office by managing administrative tasks, maintaining organisation, and supporting staff. This role involves coordinating schedules, overseeing office supplies and equipment, and providing a welcoming environment for visitors and employees.

 Main responsibility:

• Acting as the first point of contact for visitors and managing phone and email correspondence.
• Organising meetings, maintaining calendars, and arranging travel or accommodations as needed.
• Monitoring office supplies inventory and ordering items to ensure smooth operations.
• Assisting with document preparation, filing, and data entry.
• Collaborating with departments to improve workflows and processes.
• Ensuring a clean and professional office environment.
• Monitoring janitors’ duties by ensuring the workplace remains clean, organised, and well-maintained while fostering a professional and respectful working relationship.
• Monitoring snacks and breakfast quality.

Job Requirement:

• Organization: Ability to keep schedules, files, and tasks in order.
• Communication: Strong verbal and written communication skills
• Time Management: Prioritizing tasks and ensuring deadlines are met efficiently.
• Problem-Solving & Critical Thinking
• Interpersonal Skills: Building positive relationships with team members and clients.
• Adaptability & Flexibility: Handling changes or unexpected challenges with ease. 
• Attention to Detail: Ensuring tasks are completed accurately.
• Leadership & Initiative: Taking ownership of tasks without needing
• constant supervision, suggesting and implementing process improvements, and encouraging a positive and productive office culture
• Customer Service Orientation: Being approachable, helpful, and professional in interactions.
• Teamwork: Collaborating with others to support overall office operations.

Technical skills:

• Proficiency with Office Software: Knowledge of tools like Microsoft Office
• (Word, Excel, PowerPoint), Google Workspace, or other office management software.
• Proficiency and fluency in English
• Calendar and Scheduling Management: Experience managing appointments, meetings, and deadlines.
• Data Entry and Database Management: Accurate data input and retrieval in Excel or CRM platforms.
• Record-Keeping and Filing: Maintaining organised paper and digital files.
• Basic Accounting or Budgeting
• Office Equipment Management
• Knowledge of Office Policies: Familiarity with workplace regulations, procedures, and compliance requirements.
• Vendor Management: Communicating with suppliers and contractors to meet the Office's needs.