Executive manager assistant - خانم

We are seeking a highly organized, proactive, and detail-oriented Executive Manager Assistant to support the Executive Manager of our dynamic engineering firm in the oil and gas sector. The ideal candidate will play a key role in ensuring the smooth operation of executive functions, coordinating communications, preparing reports, and managing a wide range of administrative and operational tasks.

Key Responsibilities:
Provide high-level administrative support to the Executive Manager, including calendar management, meeting coordination, travel planning, and expense reporting.
Serve as a liaison between the Executive Manager and internal/external stakeholders.
Draft, proofread, and manage correspondence, reports, presentations, and official documents.
Track key project deadlines, action items, and business commitments; follow up as needed.
Organize and prepare for meetings, including gathering documents and attending to logistics.
Handle confidential information with the utmost discretion.
Support in data collection and market research relevant to the oil and gas industry.
Coordinate with engineering and project teams to streamline communication and reporting.
Participate in strategic meetings and take notes, summarize discussions, and track outcomes.
Assist with executive communications and engagement with international partners.
 
Qualifications:
Bachelor’s degree in Business Administration, Engineering, or a related field.
2+ years of experience in a similar executive or administrative support role.
Experience in the oil & gas or engineering industry is highly preferred.
Excellent written and verbal communication skills in English (other languages are a plus).
Strong organizational, time-management, and problem-solving skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus.
Ability to multitask, prioritize, and remain calm under pressure.
High degree of professionalism, discretion, and integrity.
 
Preferred Traits:
Proactive and self-motivated with a strong attention to detail.
Team player with a collaborative mindset.
Capable of working independently and taking initiative.
Familiarity with international travel and logistics coordination.
 
Working Conditions:
Office-based with occasional travel (domestic or international) depending on company needs.
Full-time role, with flexibility required during peak operational periods.