Organizational Assistant

Position Code : CAS-028-Organization assistant

Location: Remote (Based in  Montreal - Canada) 
 
About the Role:
Caspian Holding is looking for a proactive and detail-oriented Organizational Assistant to support the Board of Directors and CEO with daily coordination and strategic execution. The role involves meeting documentation, KPI tracking, internal coordination, and organizational reporting, requiring strong communication, structure, and discretion.

About the Company:
Caspian Holding is part of a larger business group active in construction, emerging technologies, and startup development. Our mission is to integrate innovation into traditional industries while fostering new ventures.

Key Responsibilities:

• Record and manage meeting minutes, track action items.
• Monitor and report KPIs of executives and managers.
• Facilitate coordination between departments and board members.
• Design and document workflows and processes with Microsoft Visio and BPMN to support the company’s process-oriented approach.
• Provide general executive support including scheduling and internal communication.

Requirements:

• Bachelor’s degree (preferably Industrial Engineering, other engineering fields, or Management).
• Experience in executive assistance or organizational coordination.
• Strong skills in Microsoft Office.
• Proven experience in process documentation, workflow design, and familiarity with BPMN concepts is highly valued, given our company’s focus on structured, process-oriented operations.
• Excellent English communication, organizational skills, and ability to work remotely.

Additional Information:

• Contract-based (Full-time/Freelance), fully remote.
• Start: ASAP, collaborating with board members in Canada.
• Must be available for collaboration across EST time zone.

Important Application Process  
Thank you for your interest in collaborating with our motion design team. 
To proceed with your application, please fill out our internal application form. This step is essential and allows us to gather the necessary information and evaluate your skills through a few short tests. Unfortunately, we won’t be able to review your request without a completed form. The form link will be sent to your email address. 
We appreciate your understanding and look forward to learning more about you.