An HR Administrative Specialist supports the Human Resources department and ensures smooth HR operations by handling administrative and organizational tasks. This role requires a detail-oriented individual who can manage multiple responsibilities efficiently while maintaining confidentiality.

 

Responsibilities:

• Maintain accurate employee records, including contracts, benefits, and personal details, ensuring compliance with HR policies and legal standards.
• Organize and manage both digital and physical HR files for secure storage and easy access.
• Coordinate the onboarding process by preparing contracts, orientation schedules, and ensuring new hires complete necessary paperwork and understand company policies.
• Collect and verify attendance, timesheets, and other relevant data to support payroll processing.
• Manage employee benefits, including enrollment, changes, and inquiries, and liaise with third-party vendors for benefits administration.
• Serve as a point of contact for employee HR-related questions and assist in resolving concerns or escalate issues as needed.
• Ensure all HR activities comply with labor laws and company policies.
• Assist in audits by providing required documentation and generating reports.
• Help develop and implement HR policies and procedures, manage HR event calendars, and prepare reports, presentations, and meeting minutes.

 

Requirements:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Discretion and the ability to handle sensitive information confidentially.
• Knowledge of employment laws and HR best practices.