Executive Assistant

To provide executive and operational support to the Myli Development Manager by coordinating cross-functional activities, following up on contracts and legal processes, and ensuring smooth collaboration between Development, Legal, Finance, and Operations teams throughout the store opening lifecycle.

Key Responsibilities

1. Cross-Department Coordination

• Act as the main coordination point between Myli Development and internal departments including Legal, Finance, and Operations
• Schedule and follow up on cross-functional meetings and prepare meeting minutes
• Ensure timely communication and alignment among all stakeholders

2. Contract & Legal Follow-up

• Coordinate the contract review process with the Legal department
• Follow up on contract revisions, approvals, signatures, and archiving

3. Finance Coordination

• Follow up with the Finance department on payments related to Myli development projects (rent, deposits, opening-related payments)
• Track payment status and ensure alignment with project timelines
• Assist in documentation related to invoices and financial approvals

4. Support to Store Development Team

• Support Myli development specialists across Tehran and other cities
• Track project progress from location approval to key handover
• Assist the Myli Development Manager with reports, presentations, and project updates
• Coordinate travel plans and logistics for the development team when required

Qualifications

Education

• Bachelor’s degree in Business Administration, Management, Law, or related fields

Experience

• 2–4 years of experience in an executive assistant, project coordination, or administrative role
• Experience in retail, store development, real estate, or expansion projects is a plus

Skills & Competencies

• Strong follow-up and organizational skills
• Excellent communication and coordination abilities
• High attention to detail, especially in contracts and documentation
• Proficiency in Microsoft Excel and PowerPoint
• Ability to manage multiple projects simultaneously
• High level of confidentiality and reliability

Personal Attributes

• Proactive and detail-oriented
• Strong sense of ownership and accountability
• Ability to work under pressure and meet deadlines
• Team player with a problem-solving mindset