Executive Assistant (Office Secretary)
At Kimia Salamat Farham, we are growing a professional, dynamic, and forward-looking workplace where high standards, respectful collaboration, and quality of execution truly matter.

We believe that an effective workplace is built not only on structure and performance, but also on trust, responsibility, clear communication, and the positive relationships people create every day.

We are looking for a mature, organized, and detail-oriented professional to join us as an Executive Assistant / Office Secretary. In this role, you will support senior managers in managing daily office activities, executive coordination, administrative follow-ups, and business communications.

This position is a great fit for someone who enjoys bringing order to a busy work environment, communicates with confidence and respect, follows matters through to completion, and is comfortable using English at an advanced level for business correspondence, coordination, and professional communication.

 
Key Responsibilities
Coordinate meetings, appointments, phone calls, and daily schedules for senior managers.
Follow up on assigned tasks and ensure they are completed on time.
Prepare, send, receive, organize, and archive official correspondence and documents.
Take meeting minutes, record key decisions, and follow up on action items.
Coordinate with internal departments and external contacts in a professional and respectful manner.
Support the daily organization of the executive office and help manage priorities.
Assist with business-related coordination and international communications, especially in relation to Middle Eastern markets.
Handle professional correspondence, follow-ups, and coordination in advanced English.
Support senior managers in administrative, commercial, and day-to-day office matters.
Contribute to a smooth, organized, and positive office environment.
 
Requirements
Bachelor’s degree in Management, Social Sciences, Industrial Engineering, English Language, Office Administration, or a related field.
Minimum 7 years of relevant experience as a Secretary, Office Secretary, Executive Assistant, Personal Assistant, or Office Coordinator.
Advanced English proficiency, especially in business correspondence, professional writing, email communication, scheduling, and coordination.
Good command of Microsoft Word, Excel, PowerPoint, Outlook, and common office tools.
Ability to manage several priorities at the same time with calmness, accuracy, and structure.
High attention to detail, responsibility, discipline, and confidentiality.
Professional appearance and appropriate workplace presence.
Mature, respectful, and professional behavior aligned with the nature of the role.
Ability to communicate effectively with managers, colleagues, and external stakeholders.
 
Core Competencies
Clear and professional verbal and written communication.
Time management and prioritization.
Accuracy and attention to detail.
Reliable follow-up and task completion.
Accountability and sense of ownership.
Confidentiality and discretion.
Flexibility and ability to work under pressure.
Professional interpersonal skills.
Positive attitude and respectful workplace behavior.
Executive presence suitable for a high-standard organizational environment.
 
Technical Skills
Advanced English business communication.
Drafting and editing administrative and business correspondence.
Preparing meeting minutes and tracking action items.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Scheduling and calendar management.
Internal and external meeting coordination.
Structured document filing and records management.
Familiarity with executive support and office administration practices.
Ability to manage business correspondence related to Middle Eastern markets.
 
What We Value
We value people who combine professionalism with warmth, accuracy with responsibility, and structure with a cooperative mindset.

For this role, we are looking for someone who can be trusted with important matters, communicate respectfully with different people, protect confidential information, and help create a more organized and effective executive office.

A strong command of English is especially important, as this position involves professional communication, written correspondence, and business coordination in both local and international contexts.