Executive Assistant – CEO Support (Project-Based)

Executive Assistant to the CEO (Project-Based)

About Us
We are a diversified holding company operating across multiple industries in North America, including construction, real estate development, investment, media, and technology.

We are looking for a highly organized, proactive, and reliable Executive Assistant to directly support the CEO in daily operations, communication, scheduling, and executive coordination.

This is a project-based role with potential for long-term collaboration based on performance.

Key Responsibilities
Manage the CEO’s calendar, meetings, and daily schedule
Coordinate meetings with internal teams and external partners
Prepare meeting agendas and required documents
Attend meetings, take detailed minutes, summarize discussions, and track action items
Follow up with departments to ensure timely execution of tasks
Organize and monitor projects, deadlines, and priorities
Coordinate travel arrangements and executive logistics when needed
Prepare presentations, reports, spreadsheets, and executive documents
Use AI tools (ChatGPT, etc.) to improve productivity and automate tasks
Maintain confidentiality and handle sensitive information
Provide general administrative and executive support to the CEO

Required Qualifications
Bachelor’s degree from a reputable university
Strong analytical thinking and problem-solving skills
Highly organized, detail-oriented, and proactive
Fast learner with strong execution ability
Advanced English communication skills (spoken and written)
Advanced French communication skills (spoken and written)
Strong proficiency in Microsoft Excel and Google Sheets
Familiarity with Google Workspace (Gmail, Calendar, Drive, Docs, Meet)
Ability to manage multiple priorities simultaneously
Strong communication and interpersonal skills
High level of integrity, responsibility, and discretion
Experience with AI tools is a strong advantage

Preferred Profile
We are looking for an energetic, adaptable professional who thrives in a fast-paced executive environment and can work independently with minimal supervision.

Previous experience supporting senior executives is an asset.

Working Hours
Monday to Friday | 9:00 AM – 5:00 PM (Canada Time)
Flexible availability required.

Application Requirements
Updated CV (Resume)
2–3 minute self-introduction audio in English
2–3 minute self-introduction audio in French
Applications without both audio presentations will not be considered.