Azar Danesh Rasta "RASTA" is seeking a professional, organized, and reliable Executive & Administrative Assistant to support the Chief Executive Officer (CEO) and assist with the company’s daily administrative operations.

This position is suitable for a detail-oriented person with strong communication skills, excellent follow-up discipline, and the ability to manage confidential information with professionalism. The successful candidate will play an important role in supporting executive coordination, internal communication, administrative documentation, meeting follow-up, and office operations.

Key Responsibilities
The Executive & Administrative Assistant will be responsible for duties including, but not limited to:

• Manage and coordinate the CEO’s calendar, meetings, reminders, and follow-up actions.
• Prepare meeting agendas, meeting minutes, action lists, internal notes, and follow-up reports.
• Coordinate communication between the CEO and internal departments.
• Follow up with department leads and team members regarding assigned tasks, deadlines, and pending actions.
• Prepare, organize, file, and maintain administrative records and company documents.
• Support document control activities, including formatting, naming, storing, and circulating internal documents.
• Assist with HR and administration activities such as onboarding coordination, employee records, attendance support, internal forms, and administrative requests.
• Coordinate office operations, including visitors, calls, courier, supplies, appointments, and general office needs.
• Support internal meetings, company events, training sessions, and management reviews.
• Maintain confidentiality of company, employee, financial, commercial, and strategic information.
• Communicate professionally with employees, clients, suppliers, and external contacts.
• Support implementation and continual improvement of internal procedures and the company’s Quality Management System.
• Perform other administrative tasks assigned by the CEO within the company’s policies and procedures.

Required Qualifications

• Diploma or bachelor’s degree in business administration, office administration, communications, management, or a related field.
• Minimum 1 year of experience in administration, executive assistance, office coordination, or a similar role.
• Strong English communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Excellent follow-up, time management, and task-tracking ability.
• Proficiency in Microsoft Office, Google Workspace, email, calendar tools, and general office software.
• Ability to handle confidential information with discretion.
• Professional attitude, reliability, and strong sense of responsibility.
• Ability to work independently and coordinate with multiple departments.

Preferred Qualifications

• Experience supporting senior management or executives.
• Experience with document control, internal procedures, or ISO/QMS-related documentation.
• Experience in an engineering, procurement, technical, construction, or project-based company.
• Familiarity with CRM, task management, or project coordination tools.

Key Competencies
The ideal candidate should demonstrate:

• Professional communication
• Strong follow-up discipline
• Accuracy and attention to detail
• Confidentiality and trustworthiness
• Problem-solving ability
• Positive attitude and teamwork
• Ability to manage multiple priorities
• Accountability and ownership of assigned tasks

Why Join RASTA
RASTA is a growing engineering and procurement company working with customers, suppliers, and partners in technical and industrial sectors. This position provides an opportunity to work closely with company leadership, support organizational development, and contribute to the company’s growth and operational efficiency.