Operations Manager (Construction Company)

Real Estate Operations Coordinator
We are seeking a highly organized and proactive Real Estate Operations Coordinator to support and coordinate activities across our Real Estate Department.

Our Real Estate Department operates through several specialized functions, including Buy & Sell, Finance, Permits, Construction, and Property Management.

This is a coordination role. The successful candidate is not expected to be a specialist in every area, but should have enough practical understanding of each function to coordinate tasks, follow up with specialists, organize information, monitor progress, and keep projects moving forward.

Key Areas of Responsibility
1. Buy & Sell
Support the evaluation and coordination of potential real estate opportunities.

The candidate should have a basic financial mindset and be comfortable working with numbers, including:

Reviewing purchase prices
Understanding renovation or improvement costs
Comparing estimated costs with potential resale value
Considering rental or investment potential
Organizing property and transaction information
Coordinating with brokers, agents, sellers, buyers, and internal teams
The candidate does not need to be a professional real estate analyst but should be comfortable with basic deal calculations and commercial decision-making.

2. Finance & Financing
Support the financing process when properties are being acquired or developed.

Responsibilities may include:

Coordinating mortgage and loan applications
Collecting and organizing required documents
Following up with lenders, brokers, and financial institutions
Understanding basic concepts such as interest rates, loan terms, payments, and financing costs
Tracking financing deadlines and requirements
Maintaining organized financing records
Advanced financial expertise is not required, but the candidate should be comfortable working with financial information.

3. Permits
Coordinate administrative activities related to permits and municipal approvals.

Responsibilities may include:

Identifying required permits
Collecting required documentation
Coordinating with consultants and specialists
Following up with municipalities and relevant authorities
Tracking permit applications and approval status
Monitoring deadlines and outstanding requirements
The coordinator is not expected to personally prepare every technical permit application but should ensure that the process remains organized and on schedule.

4. Construction Coordination
Once a property has been acquired and necessary permits are obtained, the coordinator will support the construction and renovation process.

Responsibilities may include:

Assisting with contractor sourcing
Coordinating quotations and proposals
Comparing contractor information
Scheduling meetings and site activities
Tracking timelines, costs, and deliverables
Following up with contractors and consultants
Reporting project progress to management
Identifying delays or operational issues
The coordinator will coordinate construction activities rather than perform technical construction work.

5. Property Management
After construction or renovation, some properties may be sold while others may remain within the company's portfolio.

The coordinator may support:

Short-term rental operations
Mid-term rental operations
Long-term rental operations
Tenant and occupancy coordination
Maintenance scheduling
Vendor and service-provider coordination
Property documentation
Operational follow-ups
Cost and performance tracking
What We Are Looking For
The ideal candidate should be:

Highly organized
Strong at follow-up and coordination
Comfortable working with numbers
Financially minded
Detail-oriented
Able to manage multiple tasks and projects simultaneously
Comfortable communicating with different specialists and departments
Strong in documentation and reporting
Capable of tracking deadlines and responsibilities
Solution-oriented and proactive
Comfortable working in a dynamic, project-based environment
English Proficiency
A strong command of English is required because part of the company's communication, documentation, research, reporting, and external coordination is conducted in English.

Important
We are not looking for someone who is an expert in mortgages, permits, construction, property management, and real estate transactions at the same time.

We are looking for someone who can understand the overall process, communicate effectively with the appropriate specialists, organize the required information, follow up consistently, and make sure that each real estate project continues moving from one stage to the next.

The coordinator connects the people, information, deadlines, and decisions across the entire real estate lifecycle.

Recruitment Process
Candidates who successfully pass the initial CV review may receive 1 to 2 practical organizational challenges based on real or simulated real estate scenarios.

The challenges may evaluate:

Coordination skills
Financial thinking
Problem-solving
Research ability
Prioritization
Decision-making
Process management
Communication
Attention to detail
Applicants should provide an active and regularly monitored email address, as official recruitment communication, challenge instructions, interview coordination, and evaluation updates will be conducted via email.