Real Estate Operations Coordinator

We are seeking a highly organized and proactive Real Estate Operations Coordinator to support and coordinate activities across our Real Estate Department.
Our Real Estate Department operates through several specialized functions, including Buy & Sell, Finance, Permits, Construction, and Property Management.
This is a coordination role. The successful candidate is not expected to be a specialist in every area, but should have enough practical understanding of each function to coordinate tasks, follow up with specialists, organize information, monitor progress, and keep projects moving forward.

Key Areas of Responsibility
1) Buy & Sell
Support the evaluation and coordination of potential real estate opportunities. The candidate should have a basic financial mindset and be comfortable working with numbers, including reviewing purchase prices, understanding renovation or improvement costs, comparing estimated costs with potential resale value, considering rental or investment potential, organizing property and transaction information, and coordinating with brokers, agents, sellers, buyers, and internal teams.
2) Finance & Financing
Support the financing process when properties are being acquired or developed, including coordinating mortgage and loan applications, collecting and organizing required documents, following up with lenders and financial institutions, understanding basic concepts such as interest rates and loan terms, tracking deadlines, and maintaining organized records.
3) Permits
Coordinate administrative activities related to permits and municipal approvals, including identifying required permits, collecting documentation, coordinating with consultants, following up with authorities, tracking application status, and monitoring deadlines.
4) Construction Coordination
Support the construction and renovation process by assisting with contractor sourcing, coordinating quotations, scheduling meetings and site activities, tracking timelines/costs/deliverables, following up with contractors and consultants, reporting progress, and identifying delays or operational issues.
5) Property Management
Support rental operations and ongoing property coordination, including tenant/occupancy coordination, maintenance scheduling, vendor coordination, documentation, operational follow-ups, and cost/performance tracking.

What We Are Looking For
Highly organized; strong at follow-up and coordination; comfortable working with numbers; financially minded; detail-oriented; able to manage multiple tasks and projects simultaneously; strong in documentation and reporting; capable of tracking deadlines and responsibilities; solution-oriented and proactive; comfortable working in a dynamic, project-based environment.

English Proficiency
A strong command of English is required because part of the company's communication, documentation, research, reporting, and external coordination is conducted in English.

Recruitment Process
Candidates who successfully pass the initial CV review may receive 1 to 2 practical organizational challenges based on real or simulated real estate scenarios. Applicants should provide an active and regularly monitored email address, as official recruitment communication and updates will be conducted via email.