We are looking for an organized and responsible Office Admin to manage daily administrative tasks, coordinate the CEO’s schedule, and ensure smooth front desk operations. The ideal candidate should have strong communication and time-management skills, attention to detail, and the ability to handle multiple tasks while maintaining professionalism and confidentiality.
Main Responsibilities:

• Answer incoming phone calls and direct them to the appropriate parties.
• Welcome visitors and manage front desk inquiries.
• Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
• Prepare meeting rooms and arrange necessary technical equipment.
• Coordinate hospitality and catering for executive guests and meetings.
• Draft, register, organize, and archive official letters and administrative correspondence.
• Handle incoming and outgoing mail, packages, and courier services.
• Submit and follow up on purchase requests for office supplies and administrative needs.
• Prepare basic reports and maintain administrative records using Microsoft Word and Excel.
• Support the General Services team in maintaining an organized and welcoming office environment.
• Coordinate travel arrangements, transportation, and other administrative tasks as needed.

Requirements:

• Minimum 2 years of relevant experience in office administration, reception, or secretarial roles.
• Associate’s or Bachelor’s degree in Business Administration or related fields.
• Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Familiarity with business correspondence and administrative documentation.
• Strong organizational and time-management skills.
• Excellent verbal and interpersonal communication skills.
• Ability to prioritize tasks and adapt to changing schedules.
• High level of responsibility, reliability, and attention to detail.
• Ability to handle confidential information with discretion.
• Professional attitude and ability to remain calm under pressure.
• Good command of English is a plus.