Position Summary
The Company is seeking an experienced Head of Accounting to lead the company’s day-to-day accounting operations and supervise its accounting team. The role is responsible for accurate and timely financial records, disciplined closing and reporting, tax and statutory compliance, project accounting, cash-flow visibility, and effective internal controls.

The Head of Accounting will report directly to the Chief Executive Officer and work closely with project execution, bids and sales, administration, and external professional advisers. This is an accounting leadership position; corporate financing, investment decisions, shareholder matters, and final approval of material payments remain with the CEO and Board unless authority is formally delegated.

Key Responsibilities
Accounting Operations and Financial Reporting
·       Lead the monthly, quarterly, and year-end closing process and establish a reliable closing calendar.

·       Maintain complete and accurate general-ledger records, account reconciliations, schedules, and supporting documentation.

·       Prepare management financial statements, variance analyses, cash-flow reports, and other decision-ready reports for the CEO and Board.

·       Oversee accounts receivable, customer invoicing, collections, accounts payable, expense recording, bank reconciliations, and payment documentation.

·       Ensure proper revenue, cost, inventory, foreign-exchange, accrual, prepaid-expense, and fixed-asset accounting in accordance with applicable Canadian accounting standards.

Project and Contract Accounting
·       Maintain accounting records by project and contract code, including budgets, committed costs, supplier payments, customer invoices, margins, and cash requirements.

·       Monitor project profitability, working capital, billing milestones, receivables, advances, holdbacks, warranties, and other contractual financial obligations.

·       Coordinate with contract execution and sales teams to confirm that financial information used in quotations, purchase orders, invoices, and project reports is complete and consistent.

·       Support accounting for multi-currency purchases, international suppliers, customs, freight, duties, and other cross-border transactions.

Compliance Controls and Audit
·       Prepare and review VAT filings, payroll-related remittances, and other required accounting or statutory submissions, coordinating with the company’s professional accountant and external advisers when necessary.

·       Maintain audit-ready files and support external accountants, tax advisers, banks, surety providers, insurers, and government authorities with accurate records and schedules.

·       Implement and enforce accounting procedures, approval limits, segregation of duties, document-retention requirements, and payment controls.

·       Identify accounting errors, control weaknesses, overdue balances, cash-flow risks, and compliance issues promptly, then recommend corrective action to the CEO.

Team Leadership and Process Improvement
·       Supervise, coach, and evaluate accounting personnel; assign responsibilities and review the quality and timeliness of their work.

·       Set practical service standards for invoicing, reconciliations, payment packages, reporting, record keeping, and internal responses.

·       Improve accounting workflows, templates, checklists, management reports, and the effective use of accounting systems and Microsoft Excel.

·       Work constructively across departments while maintaining professional independence, confidentiality, and appropriate control discipline.

Required Qualifications
·       Minimum Bachelor’s degree in accounting, finance, business administration, or a closely related field.

·       At least seven years of progressive accounting experience, including at least two years supervising or leading accounting staff.

·       Strong hands-on knowledge of accounting practices, financial statement preparation, general-ledger accounting, VAT, payroll-related accounting, and month-end and year-end close.

·       Demonstrated experience managing accounts receivable, accounts payable, bank reconciliations, cash-flow reporting, and internal controls.

·       Advanced Microsoft Excel skills and strong working knowledge of accounting software or ERP systems.

·       Strong written and spoken English, sound professional judgment, careful attention to detail, and the ability to communicate clearly with both accounting and non-accounting colleagues.

·       Ability to manage confidential information, competing deadlines, and a high volume of transactions without compromising accuracy.

Preferred Qualifications
·       Experience in a project-based, engineering, manufacturing, distribution, import and export, or B2G/B2B businesses.

·       Experience with multi-currency transactions, international suppliers, contract costing, project profitability analysis, and external audit support.

·       Experience developing accounting policies, standard operating procedures, management dashboards, or process controls in a growing organization.