Office Admin

About the Role
We are looking for an Office Admin to join the Operations team at Vibe. This role is responsible for overseeing day-to-day office operations, managing administrative workflows, supporting leadership schedules, and ensuring a seamless work environment across our office.

Key Responsibilities

• Coordinate internal and external meetings and manage schedules.
• Coordinate meetings with other teams and manage related follow-ups.
• Collect and consolidate monthly reports.
• Organize and maintain documents and administrative records.
• Manage petty cash, account top-ups, and related financial follow-ups.
• Coordinate the purchasing process for promotional and printed materials.
• Coordinate arrangements for the Marketing Manager’s guests.
• Handle incoming phone calls and direct them to relevant parties.

Requirements

• Minimum 2 years of relevant experience in an administrative or coordination role.
• Strong time management and organizational skills.
• Strong interpersonal and communication skills.
• Ability to manage multiple tasks and follow up consistently.
• Good computer skills and proficiency in office productivity tools.

Technical Skills

• MS Office
• Google Docs, Google Sheets, and Google Calendar

Personal Qualities

• Organized and detail-oriented.
• Reliable and committed to responsibilities.
• Strong follow-up and coordination skills.
• Effective communication and interpersonal skills.

Nice to Have

• Knowledge of project management.
• Familiarity with project management tools such as Trello, Jira, or similar platforms.

Expected Outputs

• Well-organized internal and external meeting schedules.
• Consolidated and timely monthly reports.
• Organized and accessible documentation.
• Accurate petty cash and account top-up management.
• Timely execution and follow-up of promotional and printing purchases.
• Smooth coordination of meetings and administrative requests across teams.

About Vibe
Vibe is pioneering next-generation LendTech solutions by combining intelligent credit assessment with a seamless, installment-based shopping experience for both customers and merchants.
By leveraging advanced technology and data analytics, we build scalable platforms that make access to credit faster, simpler, and more efficient. At Vibe, we believe that continuous learning, cross-functional collaboration, and team growth are the core drivers of innovation and long-term success.