Executive Assistant

About TAPSI

TAPSI started its journey in May 2016 with a team of 10 Iranian experts, and today it has transformed into a leading super app in Iran. We offer a wide range of services, including intercity and intracity travel, instant parcel delivery, food ordering, online shopping, and more—all in one platform. With over 20 million users across 28+ cities and a team of 1,000+ passionate members, TAPSI is constantly expanding and evolving. Our team draws energy from the positive impact we make on people’s daily lives. We are committed to continuous innovation, always seeking ways to improve and grow. Join TAPSI and discover a place where you can push your limits, innovate, and thrive!

About the Role

We are looking for a proactive, organized, and reliable Executive Assistant to directly partner with our C-Level Executive.
In this role, you will be much more than a scheduler. You will act as an operational partner and gatekeeper, helping optimize executive time and ensuring smooth daily operations.

Responsibilities

• Calendar & Time Management: Own and optimize the executive’s calendar, strategically prioritizing important meetings and protecting executive focus.
• Action Item Tracking: Attend key meetings, extract actionable next steps, and follow up closely with senior managers to ensure deadlines and deliverables are met.
• Data & Business Support: Review and summarize operational reports, data dashboards, and key business metrics before meetings; help prepare presentations and executive memos.
• Travel & Meeting Coordination: Handle travel arrangements, itineraries, meeting agendas, and executive correspondence smoothly and reliably.
• Confidentiality & Problem Solving: Handle sensitive business matters with strict discretion and resolve day-to-day administrative challenges with good judgment and independence.

Requirements

• 2+ years of experience as an Executive Assistant, Business Operations Associate, or in a similar high-level coordination role.
• Data Comfort & Excel Skills: Strong analytical thinking, advanced proficiency in MS Excel / Google Sheets, and comfort working with numbers and reports.
• Solid English Skills: Good command of written and verbal English for business correspondence, research, and documentation.
• Strong Follow-up & Ownership: Confident in communicating with senior stakeholders, persistent in following up, and able to close open loops independently.
• High Discretion & Professionalism: High emotional intelligence, composure under pressure, and a proven track record of handling confidential information.