Admin Specialist

Job Purpose:
The incumbent is responsible to provide efficient support to administration department to ensure timely and proper execution of administration tasks.

Areas of Responsibility:

- Supervise Office Clerks and maintenance of office buildings:
To supervise Office Clerks and maintenance at office buildings to ensure high customer satisfaction.
To implement 5S methodology in the different areas of office buildings to organize the workspace for more efficiency and effectiveness.

- Employee and M&S offices services:
To be responsible for all employee services such as office supply, equipment, EHS tasks, distributing launch gifts etc. To ensure continues and high internal customer service efficiency.
Support M&S offices renovation and relocation projects.

- M&S events and meeting:
To support for the M&S annual gatherings, events and seminars, also all meeting in line with company strategy and standards.

- Support Admin Projects:
To support and assist on assigned projects (such as sport salon, relocation, evacuation, maintenance, EHS).

- Responsible for EHS reports and Utilities:
To assemble the reports of EHS and utilities by compiling, consolidating formatting and summarizing information, graphs and presentations.

- Issuing Purchase Requests:
To raise purchase order requests and receipts accordingly.

Candidate profile:

Education: 
University degree in Business Administration or similar fields. 

- Work Experience and Competencies: 
Minimum 2 years of experience in similar job.

- Languages and Computer Skill:
Written & spoken English fluency.
Proficient in MS Office (Word, Excel, PowerPoint).

- Functional Skills:
Flexibility, adaptability and being proactive.
Excellent communication skills and good interpersonal skills.
Ability to multitasking and being detail oriented.
Team-player and be able to create trust with a wide range of coworkers.
Secretarial skills and being able to work under pressure, analyzing abilities time management, disciplined attitude, highly organized, being able to meet different challenges, stress management, admin skills, customer focus.