Personal Assistant | CTO

About the Role:
We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our Chief Technology Officer (CTO). In this pivotal role, you will ensure smooth day-to-day operations and manage an array of responsibilities with efficiency and discretion. This is an exciting opportunity for a motivated individual to work at the heart of our organization, contributing to the success of our technology leadership team by providing exceptional administrative and operational support.

Responsibilities:

• Manage calendar, including time, tasks, and scheduling all appointments and meetings.
• Prepare materials for meetings and provide post-meeting follow-up notes.
• Maintain an effective computer-based filing system and manual filing system (where appropriate).
• Take proactive steps to ensure that best practices and coordination are seamless across all interfaces.
• Be responsible for the overall direction and coordination of the CPO's administration.
• Strong attention to detail and ability to establish/follow routine processes and procedures.
• Perform other related duties.
• Strong, effective, and respectful interaction (even under work pressure) with stakeholders.

Requirements:

• Minimum of 2 years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director, and/or senior leadership level OR previous Project Management experience.
• Strong organizational, problem-solving, and communication skills.
• Strong Project Management skills.
• Ability to recognize complex problems and report accurately on them.
• Aptitude to quickly learn organizational structure and the objectives of the team.
• Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines Initiative in undertaking routine assignments/projects without direct supervision.
• High level of integrity and discretion in handling confidential information.
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude.
• Demonstrate sound judgment and flexibility in balancing competing priorities.
• Fluent in English.