Executive Assistant to the CEO

Executive Assistant to the CEO
Farda Fan Pars Consulting Engineers

We are looking for an organized, reliable, and proactive Executive Assistant to the CEO to help manage the CEO’s daily schedule, communications, meetings, and follow-ups.
This role is ideal for someone who pays attention to details, communicates clearly, handles confidential information responsibly, and enjoys keeping things organized in a busy work environment.

Job Description
Manage the CEO’s calendar: Schedule meetings, coordinate appointments, manage changes, and help avoid scheduling conflicts.
Organize meetings: Coordinate with participants, prepare agendas and documents, arrange meeting logistics, and record key decisions and action items when needed.
Follow up on important tasks: Track requests, decisions, and deadlines assigned by the CEO, follow up with the responsible people, and provide clear status updates.
Manage executive communications: Handle calls, messages, emails, and correspondence professionally, ensuring important matters receive timely attention.
Organize documents: Prepare, scan, file, and maintain executive documents and records in an accurate and confidential manner.
Coordinate approvals and signatures: Keep track of documents awaiting the CEO’s review, signature, or decision, and make sure they move through the appropriate process.
Support daily logistics: Coordinate the CEO’s transportation, appointments, and occasional personal scheduling or logistical requests through the appropriate teams.
Keep the CEO informed: Highlight urgent matters, upcoming deadlines, unresolved requests, and issues that require the CEO’s attention.

Required Skills

• Previous experience in executive assistance, administrative coordination, or a similar role
• Strong organizational skills and the ability to manage several priorities at once
• Clear, professional, and respectful communication skills
• Good judgment about what is urgent, what can wait, and when to escalate an issue
• Accuracy, attention to detail, and consistent follow-through
• Discretion and the ability to handle sensitive information confidentially
• Confidence using Microsoft Office and everyday digital communication tools
• A responsible, adaptable, and solution-oriented approach to work